BOS_03Business Operating System™ 3–4 weeks

    Workflow Coordination

    Lean value-stream-map every cross-functional workflow — surface bottlenecks (Theory of Constraints), broken handoffs, WIP overload and rework loops killing throughput.

    Why it matters

    70% of operational drag lives in cross-functional handoffs, not within functions. Lean VSM + ToC analysis surface where work waits, who owns the queue, and which bottleneck — when fixed — multiplies throughput across the whole system.

    Scope covered

    Value-stream map across top-10 workflows
    Bottleneck + cycle-time + WIP analysis
    Handoff-quality scorecard
    Rework-rate tracker + root-cause log
    Throughput-improvement backlog
    Theory-of-Constraints prioritisation
    Cross-functional SLA framework
    Quarterly throughput-review cadence
    How we run it

    Our methodology

    A senior-led delivery sequence — not a template dump. Each phase is operated with your team, not handed over as a deck.

    1. 1

      Cross-functional workflow shortlist

      Week 1

      Interview function heads to surface the top-10 workflows that span ≥2 functions; weight by volume, revenue impact and complaint frequency.

    2. 2

      Lean VSM & cycle-time capture

      Week 1–2

      Value-stream-map each workflow with the operators, instrument cycle-time, WIP and queue-length per stage with real production data.

    3. 3

      Bottleneck & handoff diagnosis

      Week 2

      Theory-of-Constraints analysis to isolate the system bottleneck; handoff-quality scorecard exposing where work waits, restarts or is dropped.

    4. 4

      Throughput backlog & SLA design

      Week 2–3

      Prioritised improvement backlog ranked by throughput lift; cross-functional SLA framework with explicit owners and escalation.

    5. 5

      Run rituals & quarterly review

      Week 3–4

      Rework tracker live with root-cause log, quarterly throughput-review cadence stood up with the COO and function heads.

    Deliverables

    • Value-stream map across top-10 workflows
    • Bottleneck + cycle-time + WIP analysis
    • Handoff-quality scorecard
    • Rework-rate tracker + root-cause log
    • Throughput-improvement backlog

    KPIs & Targets

    • Workflow cycle-time reduction≥30% in 90 days
    • Rework rate<5%
    • Cross-functional SLA adherence≥95%
    • Bottleneck remediation cadenceQuarterly

    Stakeholders

    COOHeads of FunctionProcess ownersQuality lead

    Timeline

    3–4 weeks